53rd International Congress & Exposition on Noise Control Engineering

Session format & Guidelines

Format of in-person oral sessions

  • An in-person oral session brings together at least 4 papers belonging to the topic of the session and is led by Chairpersons, helped by a volunteer for logistical issues. Each paper corresponds to a 20-minute time slot including 15 minutes of presentation followed by 3 minutes for questions/discussion and 2 minutes for speaker change.
  • All 15-minute talks are recorded so that they can be viewed on the congress app and website up to one month after the end of the congress (see paragraph «Congress app & website» below). Recordings only include the dynamic screen capture and synchronised speaker’s voice over the 15 minutes of presentation. The 3 minutes of questions/discussion are not recorded.
  • Presenting authors are asked to arrive 20 minutes before the start of the session to announce themselves to the Session Chair and check the technical aspects of their presentation with the Session Volunteer.
  • Sessions containing a large number of papers may be interrupted by coffee or lunch breaks. As far as possible, 20-minute time slots for session discussion will be included in the program in order to facilitate scientific exchanges. Session discussions are animated by the session Chairpersons.
Guidelines for presenters
  • Each in-person oral author is asked to:
    • Prepare a series of slides to support their 15-minute talk in the 4:3 format (maximal size: 50MB, accepted formats: .pdf, .pptx). The first slide needs to include the title of the paper, the authors and affiliations in a short version, the logo of the congress and if useful an illustration of the paper.
    • By the day before the talk at the latest, upload the presentation file in their personal account of the congress website. In case of any issue in uploading online, a preview room will be available at the conference venue to upload and check the presentation file.
  • Details for uploading requested files will be e-mailed to authors in due course.

Format of hybrid poster & online sessions

  • For the edition 2024 of the Inter-Noise congress, the poster sessions are organised in an interactive format and are combined with on-line contributions.
  • All poster sessions will take place on the mezzanine floor, where all posters are displayed all along the congress, so they can also be consulted outside their scheduled session. A number is assigned to each poster. Speakers are invited to set up their poster if possible as soon as they arrive at the conference, and in any case before the start of the session.
  • Coffee break facilities are set up on the mezzanine floor for more convivial interactions.
  • Each poster session brings together ~10 papers and a few on-line contributions, both belonging to the same technical field. The session lasts 1h40min in total, is driven by a Session Chairperson and consists of 2 phases:
1. The pitch phase (40min — in the presentation area of the mezzanine)
    • Series of flash presentations: each author presents in 2 minutes max the context, objectives and major technical elements of his/her paper.
    • For the authors, the aim of the pitch is to encourage the audience to go and see the poster during the discussion phase in the session.
    • For the audience, this series of flash presentations provides an overview of the topics covered in the session.
    • Flash pre-recorded presentations from on-line authors follow the same instructions and are played at the opening of the session, before the in-person poster pitches.
2. The discussion phase (1h — around the posters)
    • It is a time for more detailed presentations by the authors of their poster and in-depth discussions with the audience.
    • This phase allows for deeper and longer scientific interaction than for an oral session.
    • Full pre-recorded presentations from on-line authors are viewable on the congress website and app at any time. Interaction with on-line authors is possible through a dedicated chat, as for all papers of the technical program.
  • Poster authors are asked to arrive 20 minutes before the start of the session to announce themselves to the Session Chair and check the technical aspects of their presentation with the Session Volunteer.
Guidelines for poster and on-line authors
  • Each in-person poster author is asked to:
    • prepare an A0 poster in portrait format only. Landscape format will not be displayable on-site.
    • print the poster by (her)himself, IN24 organisers will not be able to provide on-site printing solutions.
    • prepare a 3-4 slide presentation to support the 2-minute flash presentation (please follow the same instructions as the in-person oral authors regarding slide format).
    • by the day before the poster session at the latest, upload both the poster file and the flash presentation file in their personal account of the congress website (maximal size for poster 20MB in .pdf format only, maximal size of flash presentations: 50 MB, accepted formats: .pdf, .pptx). In case of any issue in uploading online, a preview room will be available at the conference venue to upload and check the poster file.
    • as soon as he/she arrives at the congress, display the poster on the mezzanine floor and leave it there until leaving the congress. A number is assigned to each poster to identify its location on site and a hanging clip system will be provided.
  • Each on-line author is asked to:
    • prepare a pre-recorded video of the 2-minute flash presentation of their paper (maximal size: 30MB, accepted formats: .mp4, .mov, .wmv, .avi)
    • prepare a pre-recorded video of the 15-minute flash presentation of their paper (maximal size: 300MB, accepted formats: .mp4, .mov, .wmv, .avi)
    • by 19 August 2024 at the latest, upload the two video files to their personal account of the congress wesite.
  • Details for uploading requested files will be e-mailed to authors in due course.

Congress app and website: View all talks and chat with authors

  • All on-line pre-recorded talks as well as recorded in-person talks are viewable on the congress website and app from the opening of the congress till one month after the congress.
  • On the congress website and app, each paper is presented on a page including title, authors, affiliations, abstract, paper download, (pre-)recorded talk player and a chat system with the corresponding author. For papers presented as posters, the talk player is replaced by a poster download.