Session format & guidelines

Session format & Guidelines

An in-person oral session brings together at least 4 papers belonging to the topic of the session and is led by Chairpersons, helped by a volunteer for logistical issues. Each paper corresponds to a 20-minute time slot including 15 minutes of presentation followed by 3 minutes for questions/discussion and 2 minutes for speaker change.
All 15-minute talks are recorded so that they can be viewed on the congress app and website up to one month after the end of the congress (see paragraph «Congress app & website» below). Recordings only include the dynamic screen capture and synchronised speaker’s voice over the 15 minutes of presentation. The 3 minutes of questions/discussion are not recorded.
Presenting authors are asked to arrive 20 minutes before the start of the session to announce themselves to the Session Chair and check the technical aspects of their presentation with the Session Volunteer.
Sessions containing a large number of papers may be interrupted by coffee or lunch breaks. As far as possible, 20-minute time slots for session discussion will be included in the program in order to facilitate scientific exchanges. Session discussions are animated by the session Chairpersons.

Each in-person oral author is asked to:
- Prepare a series of slides to support their 15-minute presentation, preferably in 16:9 format. The first slide must include the title of the paper, the authors and affiliations in a short version, the logo of the congress and, if useful, an illustration of the paper. The file must satisfy to the following guidelines:
  - maximum size: 50MB
  - accepted formats: .pdf, .pptx
  - filename: 1234_full_slides.pdf (or .pptx), where 1234 is the paper ID
- Upload the presentation file to their personal account on the Congress website at least one day before the presentation. In case of problems with the online upload, a preview room will be available at the congress venue for uploading and checking the presentation file. We also recommend that authors come to the presentation room with a copy of their presentation on a memory USB stick.

For the edition 2024 of the Inter-Noise congress, the poster sessions are organised in an interactive format and are combined with on-line contributions.
All poster sessions will take place on the mezzanine floor, where all posters are displayed all along the congress, so they can also be consulted outside their scheduled session. A number is assigned to each poster. Speakers are invited to set up their poster if possible as soon as they arrive at the conference, and in any case before the start of the session.
Coffee break facilities are set up on the mezzanine floor for more convivial interactions.
Each poster session brings together ~10 papers and a few on-line contributions, both belonging to the same technical field. The session lasts 1h40min in total, is driven by a Session Chairperson and consists of 2 phases:

- Series of flash presentations: each author presents in 2 minutes max the context, objectives and major technical elements of his/her paper.
- For the authors, the aim of the pitch is to encourage the audience to go and see the poster during the discussion phase in the session.
- For the audience, this series of flash presentations provides an overview of the topics covered in the session.
- Flash pre-recorded presentations from on-line authors follow the same instructions and are played at the opening of the session, before the in-person poster pitches.

- It is a time for more detailed presentations by the authors of their poster and in-depth discussions with the audience.
- This phase allows for deeper and longer scientific interaction than for an oral session.
- Full pre-recorded presentations from on-line authors are viewable on the congress website and app at any time. Interaction with on-line authors is possible through a dedicated chat, as for all papers of the technical program.

Poster authors are asked to arrive 20 minutes before the start of the session to announce themselves to the Session Chair and check the technical aspects of their presentation with the Session Volunteer.

Each poster author is asked to:
- Prepare an A0 poster that satisfies to the following guidelines:
  - portrait format only, landscape format posters will not be displayed on site.
  - maximum size for poster file: 20 MB
  - accepted format: .pdf only
  - filename: 1234_poster.pdf (where 1234 is the paper ID)
- Prepare a 3-4 slide presentation to support the 2-minute flash presentation. Please follow the same instructions for slides format as for an oral presenter. The file must satisfy to the following guidelines:
  - maximum size for flash presentations: 50 MB
  - accepted formats: .pdf, .pptx
  - filename: 1234_flash_slides.pdf (or .pptx), where 1234 is the paper ID
- Upload both the poster file and the flash presentation file to their personal account on the congress website no later than the day before the poster session. In case of problems with the online upload, a preview room will be available at the conference venue to upload and check the poster file. We also recommend that authors come to the presentation room with a copy of their presentation on a memory USB stick.
- Print the poster themselves, the IN24 organisers will not be able to provide printing solutions on site.
- When he/she arrives at the Congress, please display the poster on the Mezzanine floor and leave it there until leaving the Congress. A number will be assigned to each poster to identify its location on site and a hanging clip system will be provided.

Each on-line author is asked to:
- Prepare a pre-recorded video of the 2-minute flash presentation of their paper. Please follow the same instructions for slides format as for an oral presenter. The flash video file must satisfy the following guidelines:
  - maximum size: 30MB
  - accepted formats: .mp4, .mov, .wmv, .avi
  - filename: 1234_flash_video.mp4 (or other formats allowed), where 1234 is the abstract ID
- Prepare a pre-recorded video of the 15-minute presentation of their paper. Please follow the same instructions for slides format as for an oral presenter. The video file must satisfy the following guidelines:
  - maximum size: 300MB
  - accepted formats: .mp4, .mov, .wmv, .avi
  - filename: 1234_full_video.mp4 (or other formats allowed), where 1234 is the abstract ID
- Upload the two video files to their personal account on the congress wesite no later than August 19, 2024..

Details for uploading requested files will be e-mailed to authors in due course.

All on-line pre-recorded talks as well as recorded in-person talks are viewable on the congress website and app from the opening of the congress till one month after the congress.
On the congress website and app, each paper is presented on a page including title, authors, affiliations, abstract, paper download, (pre-)recorded talk player and a chat system with the corresponding author. For papers presented as posters, the talk player is replaced by a poster download.